July 02, 2015

Agency Product Owner Training Starts in August

By Johanna Rothman

We have an interesting problem in some projects. Agencies, consulting organizations, and consultants help their clients understand what the client needs in a product. Often, these people and their organizations then implement what the client and agency develop as ideas.

As the project continues, the agency manager continues to help the client identify and update the requirements. Because this a limited time contract, the client doesn’t have a product manager or product owner. The agency person—often the owner—acts as a product owner.

This is why Marcus Blankenship and I have teamed up to offer Product Owner Training for Agencies.

If you are an agency/consultant/outside your client’s organization and you act as a product owner, this training is for you. It’s based on my workshop Agile and Lean Product Ownership. We won’t do everything in that workshop. Because it’s an online workshop, you’ll work on your projects/programs in between our meetings.

If you are not part of an organization and you find yourself acting as a product owner, this training is for you. See Product Owner Training for Agencies.

July 02, 2015 02:42 PM

June 26, 2015

What Creates Trust in Your Organization?

By Johanna Rothman

I published my most recent newsletter, Creating Trustworthy Estimates, this past week. I also noted on Twitter that one person said his estimates created trust in his organization. (He was responding to a #noestimate post that I had retweeted.)

Sometimes, estimates do create trust. They provide a comfortable feeling to many people that you have an idea of what size this beast is. That’s why I offer solutions for a gross estimate in Predicting the Unpredictable. I have nothing against gross estimates.

I don’t like gross estimates (or even detailed estimates) as a way to evaluate projects in the project portfolio because estimates are guesses. Estimates are not a great way to understand and discuss the value of a project. They might be one piece of the valuation discussion, but if you use them as the only way to value a project, you are missing the value discussion you need to have. See Why Cost is the Wrong Question for Evaluating Projects in Your Project Portfolio.

I have not found that only estimates create trust. I have found that delivering the product  (or interim product) creates more trust.

Way back, when I was a software developer, I had a difficult machine vision project. Back then, we invented as we went. We had some in-house libraries, but we had to develop new solutions for each customer.

I had an estimate of 8 weeks for that project. I prototyped and tried a gazillion things. Finally, at 6 weeks, I had a working prototype. I showed it to my managers and other interested people. I finished the project and we shipped it.

Many years later, when I was a consultant, I encountered one of those managers. He said to me, “We held our breath for 6 weeks until you showed us a prototype. You had gone dark and we were worried. We had no idea if you would finish.”

By that time, I had managed people like me. I asked them for visual updates on their status each week or two. I had learned from my experiences.

I asked that manager why they held their breath. I always used an engineering notebook. I could have explained my status at any time to anyone who wanted it. He replied, “We so desperately wanted your estimate to be true. We were so afraid it wasn’t. We had no idea what to do. When you showed us a working prototype, that’s when we started to believe you could finish the project.”

They trusted my initial estimate. It’s a good thing they didn’t ask for updated estimates each week. I remember that project as a series of highs and lows.

That’s the problem with invention/innovation. You can keep track of your progress. You can determine ways to make progress. And, with the highs, your meet or beat your estimate. With the lows, you extend your estimate. I remember that at the beginning of week 5 I was sure I was not going to meet my date. Then, I discovered a way to make the project work. I remember my surprise that it was something “that easy.” It wasn’t easy. I had tracked my experiments in my notebook. There wasn’t much more I could do.

Since then, I asked my managers, “When do you want to know my project is in trouble? As soon as it I think I’m not going to meet my date; after I do some experiments; or the last possible moment?” I create trust when I ask that question because it shows I’m taking their concerns seriously.

After that project, here is what I did to create trust:

  1. Created a first draft estimate.
  2. Tracked my work so I could show visible progress and what didn’t work.
  3. Delivered often. That is why I like inch-pebbles. Yes, after that project, I often had one- or two-day deliverables.
  4. If I thought I wasn’t going to make it, use the questions above to decide when to say, “I’m in trouble.”
  5. Delivered a working product.

PredictingUnpredictable-smallEstimates can be useful. They can show you the risks. And, I’m sure that only having estimates is insufficient for building trust. If you want to learn more about estimation, see Predicting the Unpredictable: Pragmatic Approaches to Estimating Cost or Schedule.

June 26, 2015 03:16 PM

June 24, 2015

Predicting the Unpredictable is Available

By Johanna Rothman

PredictingUnpredictable-smallI’m happy to announce that Predicting the Unpredictable: Pragmatic Approaches to Estimating Cost or Schedule is done and available. It’s available in electronic and print formats. If you need a little help explaining your estimates or how to use estimation (even #noestimate), read this book.

 

June 24, 2015 01:27 PM

June 22, 2015

Management, Humanity and Expectations

By Johanna Rothman

There’s a twitter discussion of what people “should” do in certain situations. One of the participants believes that people “should” want to learn on their own time and work more than 40 hours per week. I believe in learning. I don’t believe in expecting people to work more than 40 hours/week. My experience is that when you ask people to work more than 40 hours, they get stupid. See  Management Myth 15: I Need People to Work Overtime. If you want people to learn, read Management Myth #9: We Have No Time for Training.

One participant also said that people should leave their emotional baggage (my word) at home. Work supposedly isn’t for emotions. Well, I don’t understand how we can have people who work without their emotions. Emotions are how we explain how we feel about things. I want people to advocate for what they feel is useful and good. I want to know when they feel something is bad and damaging. I want that, as a manager. See Management Myth #4: I Don’t Need One-on-Ones.

People are emotional. Let’s assume they are adults and can harness their emotions. If not, we can provide feedback about the situation. But, ignoring their emotions? That never works. It’s incongruent and can make the situation worse.

I have a problem with “shoulds” for other people. I cannot know what is going on in other people’s lives. Nor, do I want to know all the details as a manager. I need to know enough to use my judgement as a manager to help the people and teams proceed.

When managers build trust with people, those people can share what is relevant about the way they can perform at work with their manager, and maybe with their team. If they have a personal situation that requires time off, depending on the team, the person might have to talk to the team before the manager. (I know some agile teams like this.) The team might manage the situation without management help or interference.

If you are in a leadership position, don’t impose your “shoulds” on other people. You cannot know what is happening in other people’s lives. You can ask for

You can ask for the results you want. You want people to learn more? Provide time during the week for everyone to learn together. You want people to work through a personal crisis? Provide support.

Don’t expect automatons at work. Expect humans and you’ll get way more than you could imagine.

June 22, 2015 01:11 PM